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Inventory, Asset and ITIL

Track hardware, Software and Users

Inventory, Asset, Explorer and ITIL

A product that documents and enables deep exploration of the MySQL asset dbase using a consistent and compact interface that makes the product easy to use. It primarily uses the dbase created by a network discovery, however the sublimely easy to use ITIL functionality allows a host of extra details to be added including adding extra devices. The product GUI is very compact with no complex menu drill downs. A layered tabbed structure automatically organises Asset views. The product is ready to go directly following Discovery with no extra configuration necessary. The Discovery supports any number of Discoveries plus Historical Versions, that capability is fully supported in Asset.

Asset

The default display grid is shown below, each grid has a default set of columns, but extra columns can be added or columns removed. The grids are fully dynamic and generated at the client side, so support column resizing, drag bigger or smaller, and consistent capabilities such as Export, Print, Search/Filter plus Column Chooser.

Clicking on an Underlined link launches the Device Drilldown as below. The system automatically manages the huge list of metrics Codima Toolbox supports, to focus the GUI on what the user is looking at, for example; Memory Chips types, Scrap Values, detailed Location. Then the major features such as Filter, Analyse and Update Devices use the selected grid format to customise their GUIs.

For example, selecting Service Dates as the main topic and Service Summary sets up the rest of the system to focus on this selection as in the grid below.
This grid summarises EOL, EOS, End of Sale, and Warranty details. The report filters devices that are outside current support or warranty for example. The Update feature can be used to set each metric such as warranty or end of life in conjunction with the Filters feature. For example, filter all devices of type Cisco Model 4508, and then set EOS, EOL etc in one simple Update operation. In this case below the focus is set to Commercial and Asset Commercial.

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Explorer

Detailed Exploration of the Asset Database is a cinch – simply Select the Tabs to focus on the Area Under Investigation, then click on Filter to refine the analysis.
The user is examining Commercial details by selecting Commercial then Asset Value, so the filter options change accordingly as below. There is a wide range of match operations including true wild cards and even REGEX to match complex terms.

An important feature is the ability to select Devices manually or using Filters and then summarising say the Number of devices in a matching room or maybe the Purchase price per Manufacturer or a Supplier. A single click opens the Analyse feature as below:

As with other features the options presented reflect the Grid Chosen using the Main Tabs in this case Device Basics. Multiple graph types show the results of the Analysis operation.
The grid output format allows further analysis plus the ability to export the results to Excel for example, or other user defined processing.

In Codima Toolbox user created Custom Fields are treated exactly the same as regular fields, and are used in Filters, Analytics and Summary features with no restrictions unlike other solutions. Custom fields are used to add user metrics like Power Rail Connection as in the example.

The user can create Groups which can be used throughout the system
A library of Reports can be created in a couple of clicks probably based on a sophisticated Filter. The fully organised Report Selection Tree, plus truly detailed Filters, means a clumsy, ill-fitting library of hundreds of reports that never quite fit is unnecessary. Only truly discovery specific Reports need to be saved.

ITIL

ITIL is a fantastically powerful IT asset management tool adding details to a Discovery that can be used by Accounts, Engineers, Stock control and Network Support. The problem with many existing solutions is bureaucracy, and often need extensive training, by contrast Codima Toolbox is a snap to use. The ITIL system transforms a typically a tedious process into almost fun – as it is so sublimely easy to use. Adding ITIL boosts productivity, visibility and addresses security concerns about deployed Software and Hardware.
The Inventory system uses the Discovery Engine to populate the device database. Very many fields are setup automatically by the Discovery Engine, however, fields such as detailed Location, Suppliers, Monetary Values, Warranties, and device state like Scrapped or In Storage cannot be set automatically. They need to be setup by the user. Adding ITIL details to a device can either be per device or update any number of devices in one operation. The user is presented with a list of fields to be updated including user added Custom Fields. Only ticked fields are updated for maximum flexibility.
For example, a new batch of say Switches may have been purchased. In one operation the Supplier, Support Details, Maintenance and Commercial details can be added to all the new devices. A very slick operation.
New devices that were not discovered by the discovery engine can be added very quickly using the popup below accessed directly from the main GUI. This covers the case with equipment that is not discovered by the discovery engine, maybe it is powered down or not actually a network asset such as a motor car.

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